MICEcafe Journey

  Corporate events are much more than just booking a venue, arranging catering and managing the guest list. Most event budgets are designed to cater for bigger costs like venue rental, accommodation, food, transportation and production.  But there are a number of other costs that can be incurred during both the planning and execution stages. These costs are often not considered when planning an event but can have a large impact on the overall cost of the event. It’s essential to understand these hidden costs for effective event budget management, whether it’s for a corporate conference, exhibition, product launch, incentive trip or business meeting. It helps the organisers avoid a last-minute financial shock and ensures the event goes ahead without a loss of quality if they know what they could be charged in advance. 1. Surprise Requirements and Last Minute Changes Last minute changes are one of the main reasons that corporate event budgets go over. More attendees, different...

  When planning a corporate event, conference, exhibition or incentive trip, transport is one of the most critical elements of the overall experience. There is a lot of focus on the venue, accommodation, agenda and hospitality but how the delegates move between venues can have a huge impact on their overall impression of the event.  Efficient ground transportation means every move is organised, comfortable and hassle-free from airport pickups and hotel transfers to venue drop-offs and local sightseeing. Transport planning in the MICE (Meetings, Incentives, Conferences and Exhibitions) business is much more than just arranging vehicles. Which means coordination, scheduling, route planning and dealing with the unexpected. A well-planned transport strategy ensures smooth running of the event and a seamless travel experience for guests, delegates and speakers and VIPs. 1. Pre Booked Airport Transfers Airport transfers are often the first point of contact with the event organisers...

  Managing VIP delegations at international business events calls for meticulous planning, cultural awareness and attention to detail. Senior executives, government members, investors, international partners and other distinguished guests have particular expectations of travel, accommodation, security and event experiences. For MICE (Meetings, Incentives, Conferences and Exhibitions) planners, it is vital that these delegates have a seamless experience to build relationships and preserve a professional reputation for an organization. The VIP delegate is no ordinary event attendee. They are often time pressed and need bespoke support throughout their journey. You feel the arrival at the airport, the business meetings, the preparations for departure. 1. Know The Rules Of Delegation In Advance VIP Management has to be done right, and well before the event. Planners need to know the size of the delegation, their occupations, their travel preferences, their accessibility needs, their d...

  Corporate travel policies are intended to help companies achieve consistency in travel, manage costs and ensure employees travel safely and efficiently. But business travel seldom goes as planned.  Even the best travel policies can be difficult to follow due to flight delays, meeting time changes, last minute bookings, destination requirements and emergencies. -So businesses need to weigh up keeping their finances under control while still enabling real world travel needs. Companies managing corporate travel should look to go beyond compliance and provide a flexible framework that helps employees, while still achieving organisational goals. 1. WHY DO COMPANIES NEED CORPORATE TRAVEL POLICIES? A corporate travel policy provides a clear set of rules for employees traveling on behalf of the organization. It usually includes flight classes, hotel types, meal allowance, transportation, booking procedures, expense reimbursement and approvals. The guidelines help companies control ...

  There are a number of logistical issues that need to be addressed when planning a corporate event such as venue, lodging, transportation and timing of the events. Another major part of the planning process is the flight plans .  Your employees, clients, speakers or delegates might be flying in from all over the world. Corporate group travel is a great option for companies that want to keep expenses under control, manage trips and make sure everyone arrives on time. With a good strategy, event planners can schedule travel and create a seamless experience for all.” 1. Find Out the Travel Needs of Your Group You can’t book flights until you know how many people are travelling, where they are travelling from, when they want to travel and when they need to arrive. Business Travel If people are travelling for business, whether it is for a conference, exhibition, incentive trip or a business meeting, those travelling from various locations will usually need to arrange group travel...

  Success in the MICE (Meetings, Incentives, Conferences and Exhibitions) sector is much more than just bringing people to a place. They are a platform for businesses to develop trust, professional relationships and long-term partnerships. A well organised event can make a good first impression but the real value is in how those connections grow after the event is over. MICE experiences give businesses meaningful engagement with clients, employees, partners and industry leaders. One well planned and followed up event can set a stage for a long term business relationship. 1. Making a Good First Impression First impressions are crucial in building business relationships. Choice of venue, level of hospitality, registration process and event schedule impacts attendees’ perception of an organization. Well organised and professionally executed, an event shows that you are reliable, that you pay attention to detail and that you really care about the guest experience. Personalised interac...